How Secure Is Your Company Payroll System?

October 10, 2023

Categorised in: Payroll

Cybersecurity has never been more important for businesses, from small companies to global corporate organisations. Your company payroll system is a treasure trove of sensitive information for hackers, containing everything from home addresses to bank account details.

So, whether you handle payroll in-house or outsource to a payroll system provider, how can you safeguard this sensitive information?

Keep Your Payroll Software Up to Date

While your company payroll systems software will come with built-in security features, it’s crucial that you keep your software up to date. Without regular updates, your software can become outdated, leaving it susceptible to emerging cyber threats.

a diverse workplace holding a meeting

Train Employees

Even with the most sophisticated security measures for your company payroll system, surprisingly, the most significant vulnerabilities often lie not in technology but in people. Disgruntled or uninformed employees can inadvertently become security threats that cause a data breach in your business through falling for phishing scams or even directly leaking information.

As part of employee training, staff members should be informed of potential security risks and how to securely access and use payroll systems.

Limit Access

While this one takes a bit of common sense, access to company payroll systems should be restricted to only those who genuinely need it and have been thoroughly trained to use it securely. Always remember to reclaim logins during exit interviews and change the passwords immediately.

It’s also a good idea to regularly audit who has access to your company payroll system to ensure no vulnerability is left unchecked.

Outsource to an expert Payroll Provider

Managing your company’s payroll in-house and ensuring it stays secure and compliant can be complex and time-consuming. For many businesses tackling day-to-day operations, outsourcing to an employment and payroll system provider is the best solution to keeping their company payroll system secure.

When you outsource to a trusted employment and payroll system provider like HIVE360, you’ll receive peace of mind that your organisation’s most sensitive data is stored and used in compliance with the most up-to-date HMRC best practices and GDPR laws.


HIVE360 takes care of all your employment and payroll administration, from tax and NI contributions to payroll and pensions. Plus, the secure and encrypted digital payslips delivered to employees via the HIVE360 Engage App offer an added layer of security.

To discover how you can outsource your company payroll system and maintain compliance and online security, get in touch with us for a free demo.